Black Diamond Weddings is a unique Wedding Planning Company that specialises in weddings and events for every beautifully unique couple. Based in Hampshire we travel all over the UK and also provide help with planning weddings abroad. We are proud to a be regular Rock N Roll Bride Vendor!
Packages are designed to suit everyone from as little as £350.00 and we are happy to add any extras you would like help with, whether that’s Venue/Supplier sourcing or just some helpful advice.
Planning and Design Consultation
Detailed Budget Planning
Detailed Personal Timeline
This is the perfect package for a couple in the early planning stages. It could be you’re not sure where to start, what design element you want or you just don’t have the time to extensively search every venue, photographer or caterer in your local area.
Or it could be that you have lots of fantastic ideas, but you would like help and advice in sourcing the right suppliers and guidance, in how to go about achieving your dream wedding.
To make your vision a reality we would discuss colour schemes, table settings, lighting, furniture, glassware and everything else down to the smallest detail to ensure that the design exceeds your expectations.
If you would like help with ideas for your wedding, please take a look at my Pinterest boards where I’ve saved over 7000 images!
This years Pantone colour of the year is….Greenery! So it’s a fall back to nature for this seasons wedding colour trends and they are stunning! The runway has brought us earthy tones with pops of bright colour which dictates what we will be seeing in fashion, interior design and weddings in the first half of 2017.
Here is your essential colour guide to the season!
Masses of foliage, natural tablescapes, succulents, greenery walls and large hanging foliage chandeliers. Less manicured and more adventurous. Looks great with crisp white and natural wood.
Forests, green backdrops and a great base colour. Earthy tones and lots of moss. Looks great with ivory and lighter shades of green.
A cool blue green shade which feels calming and tropical. This refreshing colour looks great with white, grey, hazelnut and coral.
This relaxing denim-like blue will be very popular this season. Use it as a base colour with reds and hot pinks or keep it serene with white and greenery.
This strong colour is bold and beautiful. Use subtle colours like blush pink and white, or match it’s richness with burgundy.
This warm colour is calming and perfect for spring. Looks stunning with metallics and blush pink.
This peaceful colour sits well with hazelnut. This subtle pink is soft and works everywhere in a wedding colour palette. Looks great with stronger pinks, ivory, burnt gold and rose gold.
This fun and tropical colour is adventurous and lively. Perfect for giving an uplifting feeling to your wedding. Looks great with gold, burnt orange and aqua tones.
This red based orange is fun and confidant. It’s fiery heat will bring a theatrical feeling to your day and looks fab with bright yellows and vibrant greens.
This sunny shade gives us a feeling of warmth and relaxation. Perfect with muted grey, and splashes of coral.
Do you love these mood boards but don’t know how to put these ideas into your wedding or where on earth to source the suppliers to get the look you want? I’d love to help you design your wedding day! From as little as £350.00 you could have your perfect wedding designed for you and a list of all the essential suppliers to make your dream day a reality! My Planning and Design Package covers everything you will need to ensure that you have the most incredible and unique wedding day.
Thank you to everyone who emailed me with your queries. So many of you requested topics for me to cover in my newsletter that I’ve chosen the most popular for today’s newsletter and the rest will follow.
Wedding day timelines can be a rather tricky to get your head around. There are so many different ways of doing it depending on your location, wedding party size, how long the event is etc. The most important thing to remember is be organised and prepared!
Your wedding day will not stick religiously to your timeline, you will need contingencies in place in case things don’t go to plan such as:
Transport running late
Caterers running behind
Last minute nerves
If one of your suppliers is running late it can have a knock on effect to other areas. Keep all of your vendors up to date with whats happening so they can change things their end to help the day run smoothly. If you don’t have a Wedding Planner you will need to allocate this important job to someone in your wedding party. (If you have a wedding coordinator at your venue, they will come to you asking what’s happening if anything is running late with your suppliers. They only deal with vendors once they’re on site)
I make a separate timeline for each supplier and give them a copy so they know how the day will run. Some of your suppliers might be charging by the hour so it’s important to keep your budget in mind if you have to change timings.
Send these out to your suppliers 1 week before your wedding to allow any queries or changes. Always remember to add as much detail as possible!
There’s lots of software out there to choose from to help you but I’ve found that Excel Spreadsheets are still the best. My timelines I make for each wedding are huge! They cover 7 full days and are colour coordinated so I can read them quickly. I know where everyone is and where they need to be next every minute throughout the day (Now you can understand why people hire professionals, we’re always prepared!) The timelines below are a simple guide only. As long as the start and ending of the wedding is on time everything else can be moved around. Morning Weddings
07:00 Hair and makeup starts (Start time depends on how many MUA’s you have & how big your bridal party is)
08:00 Vendors arrive/Set up starts
09:00 Bridal party photos/Grooms party photos
09:30 Guests begin to arrive
09:45 First look photos (If you’re skipping tradition and going modern!)
10:00 Invite time
10:15 Ceremony starts
10:45 Ceremony concludes
10:45 Photos/Welcome drinks/Entertainment/Games
11:30 Move guests to their tables
11:45 Wedding Breakfast (First meal as a married couple!)
12:00 Food is served
12:40 Speeches (Or you can mix it up & have 1 person speak between each course)
13:00 Afternoon reception starts
17:15 Couple depart
17:30 Guests depart
17:30 Breakdown commences
If budget allows you might be having a wedding day that lasts much longer with an evening reception starting at 6/7pm. Just remember the longer the wedding day, the more food, fun and entertainment you will have have to provide to keep the party going.
You might prefer to have a light brunch between 11 and 12 followed by entertainment which will last until the evening reception guests arrive. You could lengthen cocktail hour if you are providing canapes to accompany the drinks or you may be having your reception in a different location which will add travel time to your itinerary.
You certainly don’t want any bored or hungry guests! If your reception runs into the evening/night everyone will be wanting food again, so don’t forget to budget for this with your catering team.
If you really want some great sunset photos captured with your photographer or you want to celebrate into the night with your guests but you don’t fancy having an all day wedding, you could always opt for a late ceremony. Bare in mind that this option isn’t usually very child friendly.
13:00 Hair and makeup starts (Start time depends on how many MUA’s you have & how big your bridal party is)
14:00 Vendors arrive/Set up starts
15:00 Bridal party photos/Grooms party photos
15:30 Guests begin to arrive
15:45 First look photos (If you’re skipping tradition and going modern!)
16:00 Invite time
16:15 Ceremony starts
16:45 Ceremony concludes
16:45 Photos/Welcome drinks/Entertainment/Games
17:30 Move guests to their tables
17:45 Dinner – Wedding Breakfast (First meal as a married couple!)
18:00 Food is served
18:40 Speeches (Or you can mix it up & have 1 person speak between each course)
19:00 Evening reception starts
23:30 End time/Guests depart
00:00 Breakdown commences
If you are having a wedding with no ‘End’ time a good way to show your guests the party has finished is to use one of these signals:
The bar closes
The music stops
Turning the lights on
People start clearing up around them
If you are having an all weekend wedding then you will need to have your timelines set in place for each day and night and they will need every detail included to ensure nothing gets forgotten.
And lastly, please have a Plan B in place. Especially if you’re having an outdoor wedding! I design a full timeline with every couple for each package that I offer. My job is to be in charge of it so my couples can sit back and enjoy their day knowing I’m running around in the background bossing everyone about!
If you don’t fancy working on your wedding day please get in touch!
Venue searching is one of the first parts of the planning process and also the most time consuming, so you’ll want to make sure you know what you are looking for in your ideal venues.
Some couples know want they want, others are open to suggestions as they’re not sure exactly what they want or what will suit their budget/location/season/overall size.
There’s so much to consider when deciding on your venues:
Do you want the Ceremony and Reception in the same place?
Do you want exclusive use?
Will it be big enough to accommodate all of your guests?
Will they allow you to have the food/entertainment you want?
So much to think about!
As a Wedding Planner I have numerous spreadsheets and contacts to help make these decisions much easier and quicker for my clients, plus lists of questions to ask the venue. Here’s a few of them to write down:
Is your date available?
How many other weddings will be booked on the same day?
Is it available for exclusive use?
Do they have an on site wedding day coordinator?
What is the maximum number of guests?
Whats the accommodation like? Is there enough? Is there enough parking? Good local hotels/B&B’s?
How long do you have the venue for? Can your suppliers come in the day before to set up? and can they come the day after for breakdown?
Is there a set menu? Do you have to use their in house caterers? Can you hire your own? Do they charge corkage? What time does the bar close?
Is the venue wheelchair accessible/child friendly/pet friendly?
Do they allow confetti/fireworks/bonfires/live bands/funfairs?
Is there enough seating? Do you need to hire extra tables/chairs/glasses/lounge furniture? Do you like the design they have or do you need to hire in different styles?
Are there noise restrictions? Do they allow candles?
These few questions are a good starting point. Don’t forget to really look at the upkeep of the venue and watch how attentive the staff are. Does the decor look tired? Is there adequate lighting? Are the staff polite and understanding of your needs?
I also have many other in depth lists of questions for venues when it comes to:
Sound and Vision
Vendors, Food and Rentals
Staffing and Coordination
Payments, Liability, Contracts
The lists really do go on…..
And don’t forget, if you are having an outdoor wedding or you’re getting married abroad, there are many different areas to cover on top of the usual questions!
But try not to feel overwhelmed, I’m here to help you!
Each of my packages include my help and my lists!
Or if you don’t want the full packages, for just £150.00 I can source your venues and up to 3 additional suppliers and go through everything with them for you.
A bit part of my training with the UK Academy of Wedding & Event Planning was to include ‘The 5 Senses’ in every aspect of my course over the two years I studied with them. So every time a couple hires me to help them plan their wedding we go through each stage to make sure it’s included in their big day.
Now you’re probably thinking ‘What is she on about?’ Well I’ll tell you…
When you are designing the overall feel or theme of your wedding you want to include the 5 Senses to encourage your guests to feel differently as soon as they approach your chosen venues. Whether that feeling is nostalgia, luxury and exclusivity, or simply designing a fun and open atmosphere, first impressions are critical into pulling your guests into the mood and atmosphere of your wedding.
Lighting, decor, colours, layout, are all important as these are what your guests will notice first. Different colours invoke different emotions and will have the biggest impact on people. By using lighting correctly you can create an event flow around the rooms which will determine how you will move guests throughout the event.
Music, volume, vibrations, effects, will set the tone and energy for the room. Cocktail hour or welcome drinks would suit upbeat music but not too loud as this is the time for your guests to mingle and get to know each other. Relaxed music would be great for when your guests are eating, then to get the party started for the reception… go for it! To suddenly change the tempo and atmosphere is a great way to let your guests know the next stage of your event is starting. You don’t always have to have someone standing in doorways shouting over your guests to move them into the next room.
Fabrics, textures, comfort, climate, this is how you get your guests to interact with the environment. Silks, glass, feathers, ice, leather… there’s so much to choose from! Remember when you are designing the layout, the more comfy the space, the longer your guests will linger there.
Think balance. Try to find the perfect balance between salty, sour, sweet and bitter. I’m always trying to match these perfectly during tasting menu designs. Don’t forget your drinks selection is just as important. Use your menu to make your guests think about what they are tasting. Seasonal, regional, use your food and drinks to help with your overall theme.
This sense is underrated and powerful. Fragrance, emotion, ambiance, your sense of smell is linked to emotion and memory. Simple ways of using smell: Scented candles, incense, miniature bottles of perfume as favours, aftershave in the bathrooms for the men to use… and the intense smell of the food. Or you could go more complex: spritzers or fragrance controlled scent machines. Just remember it needs to be subtle.
These are the elements that will allow your guests to interact with your wedding. If you design it correctly your guests will feel relaxed, excited and confident to get involved with your entertainment and engage with each other perfectly!
If you would like help in the design creation of your wedding then please get in touch and we can get started! My Planning and Design package starts from as little as £350.00
A Wedding Planner has a wealth of knowledge in ALL areas of Wedding Planning.
Congratulations on your engagement! Shit just got real!
You’re buzzing with excitement! Ready to explode with love and happiness at everyone around you! You’re now at the start of your wedding planning journey and getting ready to design and create the most perfect wedding day of your dreams. You’ve drunk your body weight in booze from so many toasts with your friends and family, looked at every beautiful wedding blog, fantasied about your perfect wedding day and even dreamt how amazing your cake will taste. Then reality sets in and it’s time to sit down and talk with your fiance about budgets, spreadsheets, guests lists, contracts, suppliers, insurance and all the seemingly boring grown up stuff…..
That’s where I come in! The grown up stuff doesn’t have to be boring, tedious and extremely stressful, in fact if you hired a Wedding Planners full package you won’t even have to deal with the less fun parts at all! It’s our job to take away all of your stress, worries and help in any and every way we can. We know what to do and when to do it. Wedding Planning is our lives. And we never get bored of wedding talk!
Your wedding will be one of the most important and expensive days of your life! You would still have full control but we would be there to hold your hand along the way.
(Pic by Markus Emmrich)
A Wedding Planner can help you avoid costly mistakes and negotiate deals with your suppliers. We know what should and shouldn’t be in contracts and we know how much things should cost. The amount of wedding suppliers out there is daunting and it’s our job to know who can give you the best prices and the best results.
We already know the best suppliers in the industry to go to plus we can do searches and checks with all of your chosen suppliers that you have in mind/booked already. We only deal with the most trusted and professional companies as we have to look after our own reputation too.
We will create all the schedules for the run up to the wedding and the timeline of the main event itself which we make sure everyone sticks to. We organise every supplier and liaise with them every step of the way so everything is streamlined and everything runs on time.
All Wedding Planners love lists! Budgets, timelines, guest lists, spreadsheets you name it, we have a template for it and it will cover every detail you can imagine plus lots that you won’t have even thought of! We have lists of questions for each supplier so that you know you are hiring the very best and we even have that all important list for the Photographer so they can get great shots of every important detail throughout the day.
We can make even the most luxurious and stunning Pinterest board come to life within your budget. If you’re not using Pinterest yet or want a visual help with styles and ideas, I have pinned over 7000 images to help others! Check out my page here.
Wedding Planners are all about perfection. It takes a long time and a lot of hard work to organise the perfect wedding and we think of all the extra little details that usually get overlooked. We bring couples ideas to life, we make the impossible possible and we don’t even break a sweat!
Surprisingly a big part of our job is negotiation and mediation between family members and friends. Weddings bring out the best and sadly the worst in people. Jealousy, trust issues, estranged family members, crazy mother in laws (MIL) we’ve seen it all. Which is a good thing as we know how to diffuse troublesome situations and help the engaged couple deal with the emotional crap that is sometimes thrown at them. No it’s not fair but emotions will be running high and sometimes it’s great to have a professional come in and make everyone take a step back and get a different perspective.
Hiring a wedding planner is like having your very own PA in the world of weddings. You can have us help you as much as you want, whether it’s for a design consultation, budget planning, wedding day coordination or our full planning packages. If budget allows we can even duplicate your diary and make all of your appointments/meetings/lunches/waxing/spa breaks, you name it. Here’s an idea of what’s included in my most popular package:
The Diamond Package
Detailed Budget Planning
Detailed Personalised Timeline
Wedding Day Co-ordination
Arrangement of Appointments
Etiquette and Tradition
Handling of RSVP’s
Pre and Post Wedding Celebrations
Booking a venue with an onsite coordinator is great and very helpful. But remember that’s all they are allowed to do and usually all they can do. They come as part of your wedding package and help you with any questions you have about the venue and types of suppliers you are allowed there. They will usually give you a list of recommended suppliers which can be great as they’ve worked with them before, but be wary as sometimes the venue receives commission from these companies if you hire them, so they might not be the best choice for your wedding. If you haven’t hired a Wedding Planner you will need to do research on these listed companies.
Having a Wedding Planner helping you means you have more time to enjoy your engagement. No-one wants to be sat at their laptop at 2 in the morning searching 500 local Photographers and wondering when everything will feel fun and magical again. You don’t need to shed tears over the seating plan whilst your fiance is trying to sneak out the door to his mates/pub/quiet corner somewhere. You get one lucky chance to experience this magical and wonderful time in your life, make it fun, happy and stress free!